Australian Embassy
Also accredited to Costa Rica, Cuba, Dominican Republic, El Salvador, Guatemala, Honduras, Nicaragua, Panama

Current Vacancy




Policy Advisor/Program Coordinator LE 5 (MX019)


About the position

The Australian Embassy in Mexico City requires a bilingual Policy Advisor / Program Coordinator. This position will assist the Program Manager by providing high quality research and policy advice, and coordinating all logistical aspects of a busy office with responsibility for the Latin American region.



The key responsibilities of the position include, but are not limited to:

  • Monitor, interpret and report on policy developments across Latin America in relation to government reform and legal  frameworks generally
  • Collate data and intelligence from the region and provide written analysis
  • Provide logistical and administrative support including drafting complex written correspondence and briefing material, and liaise with the local and foreign government officials, both internal and external
  • Develop and maintain a wide network of contacts in Australia and across Latin America to support development of the office priorities and prospective programs
  • Contribute to the office  project planning, implementation and monitoring
  • Coordinate meetings, organise events, participate in and organise technical working groups, workshops, seminars and other events
  • Represent the office  in a variety of formats including high level intergovernmental meetings, conferences and official visits, and prepare reports on the events attended
  • Assist the Program Manager in managing the strategic priorities of the office and review tasks completed by other staff members
  • Manage the office financial transactions, coordinate external service providers, gather and assess quotations, and administer payments adhering to Australian Government financial guidelines
  • Report to the Program Manager or other delegated officer on program activities as required


Selection Criteria:

  • Tertiary qualifications in a relevant field, and/or previous management and administration experience
  • Well-developed knowledge and understanding of the Australian Government, its systems and processes, and the operation of its International Network
  • Highly developed written and oral communication skills in both English and Spanish
  • Proven knowledge and understanding of the legislative, financial and administrative frameworks applicable to the Australian Embassy operations and administration
  • Ability to independently undertake research and analytical tasks, with the capacity to identify key issues across a range of complex policy areas
  • Demonstrated ability to contribute effectively as a member of a small team, including proven initiative, cooperation, flexibility, reliability and the ability to deliver high quality outcomes
  • Strong information management skills, and experience working with Microsoft Office software and databases


The selected candidate will be required to work from Monday to Friday from 8:30 am to 5:00 pm and be available for occasional overtime as required.


Entry level monthly salary will be MXN $24,954.37 Mexican pesos per month plus benefits according to the Locally-Engaged Staff Terms and Conditions of Service of the Embassy, which includes four weeks annual leave and a medical coverage scheme.


Expected commencement date for the position is negotiable


Application requirements:

If you fulfil the requirements of this position, you are invited to submit a written application of no more than 2 pages and a separate curriculum vitae (CV), both in English, detailing your work experience and demonstrating that you meet the requirements listed above in the selection criteria.  Your application must clearly explain the reasons why you are suitable for the position.  Please provided the details of up to three business referees who can be contacted by telephone and electronic mail.

Applications should be sent to  Applications should only be sent in an electronic format with all attachments included not exceeding 4 MB.

  • Only applications that fully meet the above selection criteria will be considered.
  • Candidates who are selected for interview may be required to undertake further screening in the form of small tests.
  • Applicants will also need to consent to access police records.
  • Foreign citizens wishing to apply will need to demonstrate that they have an appropriate Mexican work visa or work permit arrangements.



Applications will be received until 5:00 pm on Tuesday 9th October 2018 (Mexico City time)